• All abstracts should be written in clear English
• All presenting authors should have proficiency in English, to be able to present and respond to questions.
• Abstracts must be submitted via the online abstract submission site.
• You must receive the approval of all co-authors before putting their names on the abstract.
• All abstracts must be submitted to an appropriate category for review based on the scientific content of the abstract.
• Titles:
  • Abstract titles are limited to 10 words or less.
  • The title should be dynamic and conclusive, rather than descriptive.
  • In general, you should capitalize the first letter of each word unless it is a preposition or article.
  • Titles should not be bold.
• Authors: One person must be identified as the presenting author. The order of the authors can be modified at any time prior to the abstract deadline.
• Abstract Text: All abstracts should be 250 words or less. Do not include your title or authors in the abstract text. Do not include references. Graphics/images are not recommended. In clinical studies, please state whether informed consent was obtained.
• Content of the Abstract: The abstract should contain a brief statement of (but not as subheadings):
  • Background
  • The objectives of the investigation
  • Experimental methods used
  • Essential results, including data and, where appropriate, statistics.
  • Conclusions (ideally two to three sentences)
  • Keywords: up to three
• All submitted abstracts will be peer-reviewed. The accepted abstracts will be published in the “conference abstract book” handed out to the conference attendees.
• The submitting author will receive a confirmation of acceptance for oral/ poster presentation, or a notice of rejection.
• Oral presenters will be informed about the date of the oral session and will receive guidelines for their presentation
• Poster presenters will be informed about the date of the poster session and will receive guidelines for their presentation and details of the poster dimensions.

Important dates

• Submission deadline: 20 April 2025
• Submissions received after this deadline will not be considered. Presenters are not permitted to modify their abstracts after this date for reviewing purposes.
• Notification of abstracts acceptance: 30 April, 2025

Presenter agreement

All presenters must agree to the following conditions when submitting an abstract:

• Affirm that the work has not been published (in print or electronically) elsewhere prior to the ArTA 2024 meeting.
• Agree that if the abstract is accepted, ArTA 2025 has permission to publish the abstract in printed and/or electronic formats.

Presenter changes and withdrawal policy

If you are unable to attend the meeting and wish to name a substitute presenter, please use the following guidelines:

• The Presenting Author is the only author that may request a presenter change.
• Substitute presenter must NOT be presenting another abstract at the meeting.
• Substitution requests must be made PRIOR to the meeting.
• Substitution requests should be sent by the presenting author to the below email:
• Khaled.elsawy@icomgroup.org 
• Withdrawal policy: If authors wish to withdraw their abstracts, they are requested to send a letter via e-mail to the above-mentioned email

Financial assistance

• Limited financial assistance is available for this conference in the form of Virtual Assistance.
• Availability will be indicated during the abstract submission process.

Best Abstracts Award

• The best three abstracts will be awarded